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What is the Duty Cheque Pass in HRMS Railway Portal?

The Duty Cheque Pass in the HRMS Railway Portal allows Railway employees to apply for official travel passes, which can be approved by Gazetted Officers. The system is designed for serving Railway employees, including those under transfer. The pass can be used to book tickets and manage travel details.

How to Apply for Duty Cheque Pass in HRMS?

Log into HRMS Portal: Ensure you are logged into your HRMS account.
Navigate to the Application Section: Go to Duty Pass Menu → Applications → Apply For Duty Cheque Pass.
Enter Tour Details: Fill in the required tour program details. Basic details are auto-filled from your Employee Master.
Upload Your Photo: If not already uploaded, ensure your photo is added in Edit My Details → Photo & Signature.
Submit for Approval: Send the application to a Gazetted Officer for approval.

HRMS रेलवे पोर्टल में Duty Cheque Pass क्या है?

What is the Approval Process for Duty Cheque Pass?

Non-Gazetted Employees: The application can be approved by any Gazetted Officer. They can forward, sanction, or reject the application.
Gazetted Employees: The approving officer can sanction the pass, select family members, and create the pass directly from the Reports → My Duty Program menu.

How to Book Tickets on a Duty Cheque Pass?

Booking Process: Once the Duty Cheque Pass is approved, you can book tickets using the pass, just like a Privilege Pass.
PIN Notification: A PIN is sent to the employee via SMS and email and can be resent from the My Duty Program menu.

Can the Duty Cheque Pass Be Cancelled?

Yes, the pass can be cancelled if no PNR has been booked. If a PNR is booked, it must be cancelled before the pass cancellation. The officer can either approve or reject the cancellation request.

How to Manage Your Duty Cheque Pass Application?

Track Applications: Employees can track the status of their application under My Duty Program.
Withdraw Applications: If your application is still pending, you can withdraw it at any time before sanction.
Cancel Unused Passes: If you haven’t booked a ticket, you can cancel your pass directly from the portal.

Important Notes:

No Limit on Passes: There is currently no limit on the number of Duty Cheque Passes an employee can apply for.
Warning for Multiple Passes: If multiple passes exist for the same period, a warning will appear during approval.

Conclusion

The Duty Cheque Pass system in HRMS allows Railway employees to efficiently apply for, track, and manage official travel passes. With the ability to book tickets, cancel passes, and receive notifications, the process is designed to simplify official travel for employees.

For more details, log into your HRMS account and apply for the Duty Cheque Pass today!